Is replacing your accounting software with a robust business management system the best course of action? Yes, definitely. It’s a lot simpler than you might initially imagine.  Explore the benefits of a modern cloud-based platform, analyze prospective implementation scenarios, ask the right questions to find the right answers before making the final decision.
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What should replace your accounting software?
Is replacing your accounting software with a robust business management system the best course of action? Yes, definitely. It’s a lot simpler than you might initially imagine. Explore the benefits of a modern cloud-based platform, analyze prospective implementation scenarios, ask the right questions to find the right answers before making the final decision.
Stay ahead of evolving customer and market demands
Customers’ needs and expectations are constantly changing. Adopted technologies – accounting software and business management systems – are no longer sufficient and able to keep pace with growing demands. In the face of new business challenges, your organization needs an innovative and powerful technology platform offering robust integration features. Advanced and innovative accounting software that will enable you to:
- Automate and standardize processes and tools.
- Obtain a comprehensive overview of implemented activities and processes with powerful reports that you can generate whenever you need them.
- Get you up and running quickly and cost effectively without disrupting your business.
Cloud computing offers outstanding flexibility and scalability and helps your people work smarter, be more efficient and make better decisions.
“More than 90% of consumers said they would stop doing business with a company using outdated technology”.
Certainly, inefficient information flow, using multiple independent systems and manual process handling hinder excellent customer experience delivery. Furthermore, they can represent major impediments to further company’s growth. Which business solution will be a perfect fit for your organization? Which ERP tools will help you achieve strategic goals and manage your business effectively? How to embrace the upcoming changes? How to know that it is the right time to migrate your infrastructure to the cloud?
Assess the current state of your infrastructure and identify factors that need to be considered when exploring new solutions.
Red flags indicating that your business has outgrown your current accounting system and is hindering company’s growth
As your business grows in size and complexity, your customers expect better and faster service. Tools that once proved useful may now be insufficient. For rapidly growing organizations, transition to the new accounting software or business management system may seem a daunting task.
The question to be addressed is: what is the real cost of maintaining the system that is no longer keeping up with demands? Failing to update your technology can have significant implications, whether the result is lost sales, customer discontent or compliance risks.
There are a number of warning sings indicating that it is the right time for change. Business owners should be alarmed and take appropriate steps if any of them has been recognized.
- You waste too much time managing multiple disconnected systems.
- Manual handling of processes may lead to numerous errors and employees have to cope with the ever-rising number of orders despite increased workforce.
- Generating reports is time-consuming and complicated. Once the documents are ready, they are lacking necessary data.
- Activities carried out based on incomplete and inaccurate data result in discontent among customers and drops in sales.
- Requirements concerning the compliance and security of data become more and more stringent.
- Drops in productivity as a result of switching back and forth between systems and applications.
The signs are clear, now what?
This is the best time to make the transition to a more powerful technology – innovative accounting software. Cloud computing is opening new avenues for growth for all organizations, regardless of their size or business sector. What you get at moderate costs is unique efficiency and mobility. When selecting a cloud-based solution, you are well equipped to confront the rapidly changing customer and market requirements.
With a multitude of competitive solutions, a final decision on finding the best fit for your business can be an incredibly difficult to make.
An innovative technology platform like Microsoft Dynamics 365 Business Central (Microsoft Dynamics NAV) should meet the following requirements:
- Enable full integration of processes. By implementing one comprehensive solution, you can effectively manage all business areas: finance, sales, purchase and service, as well as integrate seamlessly with other products and services: human resources and payroll module, electronic banking applications, CRM systems and custom API interface.
- Help all Dynamics 365 Business Central areas work in synergy, supports automation and consolidation of all data, processes and systems.
- Ensure automation and security of processes. With powerful features of Microsoft Dynamics 365 Business Central (Microsoft Dynamics NAV) that basic accounting software can’t provide, such as easy-to-configure workflows, audit trails and advanced security, you can improve efficiency and get more done.
- Provide in-depth insight into business activities. Microsoft Dynamics 365 Business Central facilitates the harmonization of data across accounting, sales, purchase and inventory. Provide a number of features to elevate customer service. Stay on top of current trends to identify and solve problems and deliver excellent customer service.
- Offer full support of a reliable and proven technology provider. Selecting Dynamics 365 Business Central, you can rely on a reliable and competent technology provider ensuring high security standards and supporting businesses of all sizes around the world.
- Provide increased availability and mobility of services. Dynamics 365 Business Central provides a consistent customer experience and reliable access to data and services across multiple devices, regardless of employee location.
- Immediate readiness to use the system. The solution is easy to learn and use and provides users with familiar and intuitive interface.
Once the red flags are identified, analyze your options
Apart from technical issues, a few questions should be addressed when meeting with potential solution providers.
- Is the new accounting solution easy to learn and use?
- How will it integrate with our existing systems and applications?
- If we deploy in the cloud, do we retain control over our data?
- What are the costs of maintaining the cloud-based infrastructure after the initial contract expires?
- What is the procedure for adding and removing users? Does the number of users effect the service price?
- How often do you provide product updates and can we control when the updates are deployed?
- What experience in after-sale service does the implementation partner have?
- Does local partner offer ongoing post-implementation support?
What are the advantages of implementing the accounting software and cloud-based infrastructure?
More and more companies, regardless of their industry sector or size, decide to move their business to the cloud. Their main objective is to deliver excellent customer experience, integrate data and processes and enhance productivity by using a powerful technology platform. Here are the key benefits of migrating your business to the cloud.
Why migrate to the cloud?
- 90% of consumers said they would stop doing business with a company using outdated technology.
- 45% companies reported efficiency gains while using mobile and cloud-based technologies
- 47% of businesses said technology is critical to their company’s future.
What is cloud computing?
While the business benefits of moving technology to the cloud seem evident, some of the cloud computing terms can be confusing. Here are a few terms that will help you understand the various options for deploying your solution in the cloud.
Glossary
- SaaS — software as a service. SaaS allows users to access cloud-based resources and applications. Typical scenarios include email, customer relationship management and marketing analytics.
- IaaS — infrastructure as a service. Resources, such as servers, data centers, network connections are delivered by an external service provider. Organizations use their own platforms and applications as part of the infrastructure made available by third-party vendors.
- PaaS — platform as a service. In the PaaS model, users get a complete cloud-based environment in which they can develop, implement and manage applications and services. They are equipped with a ready-to-use package of tools to set up and test their own applications.
- Virtualization is the process of creating a virtual environment encompassing hardware, operating system, applications, storage and networks. Physical resources are shared among multiple virtual machines.
- Public cloud. Public cloud refers to computing services delivered by third-party vendors over the public Internet. The service provider supports multiple tenants who can access one data center.
- Private cloud. Private cloud is a dedicated datacenter or server environment to deliver cloud services for a single customer or tenant.
- Hybrid cloud .Hybrid cloud is an enterprise IT environment combining some private cloud services, some public cloud services, and some on-premises computing resources.
Why Microsoft Dynamics 365 Business Central is the best ERP for accounting and financial management?
Microsoft Dynamics 365 Business Central is a business management solution offering unique integration of data and processes. Benefits of implementing the ERP solution are observed right from the start. With well-designed tools, the management of financial and accounting, sales and service processes is faster and simpler.
Combine your multiple disconnected systems into one robust solution. You can boost efficiency with automated tasks and workflows – all from within familiar Microsoft 365 (Office 365) tools like Outlook, Word, and Excel. Get a comprehensive overview of your business and make smarter business decisions, with built- in intelligence whenever you need it.
The cloud-based platform designed by Microsoft offers unique flexibility, scalability and integration of business applications and tools and streamlines communication and cooperation between company divisions.
You can start using the cloud with the basic features that are necessary in your daily work. As your business grow and customer requirements evolve, you can add new modules and features promptly. Microsoft business solutions ensure instant access to crucial data across multiple devices, all while helping you:
Help your business skyrocket:
Harmonization of data, processes and tools
Easily integrate to applications like payroll, banking apps, or custom APIs.
No matter which mobile device you use, you can get a consistent and secure working environment. Access customer information, create sales orders, approve quotes and purchase orders – anywhere, anytime.
Seamless quote to cash without leaving your Microsoft 365 (Office 365) application
With Dynamics 365 Business Central, the entire sales cycle is progressing smoothly and easily. Set up customers and vendors, generate quotes, process orders and send invoices without leaving your Outlook inbox. Documents sent as PDF attachments include a PayPal link, which significantly enhances the payment process.
Familiar and intuitive Microsoft 365 (Office 365) tools facilitate effective communication and relationship building. Generate professional-looking documents using customizable Microsoft Word templates. Easily export and update date in Microsoft Excel with just a few clicks away.
Automate and secure supply chain processes
Ensure the safety of your purchase and boost productivity with easy-to-configure workflows, audit trails and advanced security features.
Automatically track cash flow by using workflows across sales and accounting. Guarantee secure purchases, credit authorization and effective processing of vendor payments with pre-defined alerts and approval workflows.
Do you want to find out more about Microsoft Dynamics 365 Business Central?
Contact IT.Integro Customer Service Department:
phone no. +48 61 861 43 51
office [at] IT.integro.pl
